Run the event, prove what it achieved
Passes on the card people carry, a door that works with no signal, and a report built on what people came to achieve.
Most event reports count one thing: how many people came. Sponsors want more than that. Did people meet who they hoped to meet? Did exhibitors find buyers? Vaurse is built to help you run the event and then show what it achieved, with numbers you can stand behind.
Events on Voscentral are on our roadmap as "Building". This guide explains how they are designed to work, from the first pass to the final report.
Create the event in five steps
Nothing is public until you publish, at the fifth step.
- What it is. Name, dates, door times, venue and capacity.
- What people can achieve. Three to six goals people pick when they get a pass, like "find a job" or "meet buyers". They lock at the first sale.
- Passes. Free or paid, with types, limits and who may buy.
- The floor. Rooms, doors and exhibitors.
- Check it, then publish. It warns you before something goes wrong, like a venue smaller than the passes on sale.
People get their pass on their Voscard, the card they already carry. No printing. Ticket money goes to your own mobile money number, in your organisation's registered name. Vaurse holds nothing. Free passes are free, and paid passes carry a small Vaurse fee, shown on our prices page.
A door that works with no signal
On the day, your staff's own phones are the door. Each phone holds today's passes, so the door keeps checking when the network drops. A tap shows a name, a pass and a tick.
- No card gets in twice, not even offline. Someone who stepped out for a call still counts as one person.
- Door staff see a name and a pass type. Never a phone number, an employer or what anybody paid.
- Walk-ins are recorded separately from people who registered.
The floor: exhibitors and leads
Exhibitors get leads people chose to give, not a list someone sold. An attendee taps "let them contact me" at a stand, and the exhibitor gets that one person. Nobody is added to a list by walking past a stand.
You approve every offer, and nothing from a stand appears on your event until you say so. A stand never buys your attendee list. Exhibitors' offers and openings stay on your event page after the doors close, so nothing goes to waste.
Share the slides with the people who came
After the event, you can share photos and slides. They land on the cards of the people who were in the room, and only theirs. Offers and materials stay on attendees' cards, and your report can show which materials were opened.
The report: did people get what they came for?
Your report starts with the goals people picked. See how many came for each goal, and how many got it. You can also see live check-ins at every door, who came against who registered, passes sold and money in by pass type, refunds you approved, exhibitor visits and connections, and openings and follow-ups after the event.
Every figure in the report is marked as counted, confirmed or reported, so anyone reading it can see how each number was reached. A sponsor can tell a door count from what people said about their own day.
Anything under 20 shows as "fewer than 20", so nobody can be picked out. Sponsors get real attendance and what people came for, not guesses.
Running an event is free. Deeper insight, like comparing events and sponsor reports, is a paid extra per event. Ready to plan yours? Create an event.
